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Dissertation Publishing Guide: After You Defend

This guide is designed to assist doctoral students who have completed their dissertation and are preparing to publish it

Publishing Your Dissertation at JWU

To publish your dissertation, please set up an account on the ProQuest Electronic Thesis & Dissertation (ETD) websote by following the link provided below:

Johnson & Wales University-ProQuest ETD Portal

ProQuest Binding & Publishing Fees

ProQuest ETD FAQ

PLEASE NOTE: Pricing is current as of April 2023, however, ProQuest may change pricing at any time  

For the latest information be sure to go to ProQuest FAQ or ask a JWU librarian to help you.

  • Copyright Registration (Optional/Recommended): $75
  • Open Access Publishing (Optional): $95
  • Traditional Publishing: no fee


(Price decreases in proportion to number of copies purchased.  Soft binding also available as well as 6x9 copies hard or soft binding.  See ProQeust ETD site for full range of options.)

Price per volume for black, leatherbound 8.5x11: 
1-2  Hardcover    $62 each
3-4  Hardcover    $56 each
5+  Hardcover    $50 each


Answers to Frequently Asked Questions

Question: How soon after my dissertation is submitted will it be published?

Answer: Your dissertation will be published 6-8 weeks after ProQuest receives the dissertation submission from the JWU ETD administrator. You will receive a system-generated email notifying you of publication.

Question: I was notified by email that my dissertation had been published but when I looked it up in Dissertations & Theses Full-Text Global I couldn't find it. Why?

Answer: All databases need periodic re-indexing in order to integrate new content; therefore, it may take 2-3 days after you receive notice of publication, before your dissertation is discoverable online.

Question:. When will my dissertation be available through the ScholarsArchive@JWU Dissertations & Theses Collection?

Answer: Approximately one month after it has been published by ProQuest.

Question:. How soon will I receive the bound copies I ordered?

Bound copies are shipped 8-12 weeks after ProQuest receives the dissertation submission from the JWU ETD administrator.

Question: Once my dissertation is published by ProQuest, will I be able to see data on how often it is accessed or downloaded?

ProQuest can generate reports on demand however the reports are generally a year behind so it is recommended that you wait until a year from the date of publication before asking for such a report. You may ask by phone or email: 800-521-0600 x77020 or

Converting Your Document to PDF

  • All dissertations submitted tor publication will be converted to PDF. Within the ProQuest site, you will be provided with an online tool for converting your digitally-formatted dissertation to .PDF

  • If your dissertation was created on a Macintosh platform, please save it as an .RTF (Rich Text Format) document before attempting to convert it to .PDF

  • You must embed truetype fonts in your document BEFORE you convert it to PDF

  • WHY EMBED FONTS? When you create a PDF file, embedding the fonts first ensures that if the person who opens the document does not have the font you used on their compute, they will still be able to view and print the file with the font you used.

Embedding Fonts - Office 2019

Office 2016 and 2010 instructions for embedding TrueType fonts:

1. Open your Word document

2. Click on File in the upper left hand corner

3. Click on Options at bottom of menu

4. Click on Save, and then select to Embed fonts in the file check box.

Embedding Fonts - Word for Mac 2019

Embedding fonts in Word for Mac 2019

1. Click the File tab

2. Click Options (it's near the bottom left corner of the window).

3. In the left column, select the Save tab.

4. At the bottom, under Preserve fidelity when sharing this presentation, select the Embed fonts in the file check box.

Embedding Fonts - Office 2007

Office 2007 instructions for embedding TrueType fonts:

1. Open your document

2. Click on the round Microsoft Office button in the uppermost left hand corner

3. Click Word Options at bottom of menu

4. On the Save tab, click to select the Embed fonts in the file check box.

Or view Microsoft Support website