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Dissertation Publishing Guide: After You Defend

This guide is designed to assist doctoral students who have completed their dissertation and are preparing to publish it

To publish your dissertation, set up an account on the ProQuest Electronic Thesis & Dissertation (ETD) website:

Johnson & Wales University-ProQuest ETD Portal

General info about Submitting Your Dissertation

Getting started with ProQuest ETD: 

General overview

Resources and Guidelines

ProQuest Binding & Publishing Fees

Publishing pricing:

  • Copyright Registration (Optional/Recommended): $75
  • Open Access Publishing (Optional): $95
  • Traditional Publishing: no fee

PLEASE NOTE: Pricing is current as of April 2024, however, ProQuest may change pricing at any time  

For the latest information be sure to go to ProQuest FAQ or ask a JWU librarian to help you.

Book binding pricing:

(Price decreases in proportion to number of copies purchased.  Soft binding also available as well as 6x9 copies hard or soft binding.  See ProQuest ETD site for full range of options.)

Price per volume for black, leatherbound, 8.5x11 book: 
1-2  Hardcover    $62 each
3-4  Hardcover    $56 each
5+  Hardcover    $50 each


Answers to Frequently Asked Questions

Question: How soon after my dissertation is submitted will it be published?

Answer: Your dissertation will be published 6-8 weeks after ProQuest receives the dissertation submission from the JWU ETD administrator. You will receive a system-generated email notifying you of publication.

Question: I was notified by email that my dissertation had been published but when I looked it up in Dissertations & Theses Full-Text Global I couldn't find it. Why?

Answer: All databases need periodic re-indexing in order to integrate new content; therefore, it may take 2-3 days after you receive notice of publication, before your dissertation is discoverable online.

Question:. When will my dissertation be available through the ScholarsArchive@JWU Dissertations & Theses Collection?

Answer: Approximately one month after it has been published by ProQuest.

Question:. How soon will I receive the bound copies I ordered?

Bound copies are shipped 8-12 weeks after ProQuest receives the dissertation submission from the JWU ETD administrator.

Question: Once my dissertation is published by ProQuest, will I be able to see data on how often it is accessed or downloaded?

ProQuest can generate reports on demand however the reports are generally a year behind so it is recommended that you wait until a year from the date of publication before asking for such a report. You may ask by phone or email: 800-521-0600 x77020 or

Converting Your Document to PDF

Important to know:

  • All dissertations submitted tor publication will be converted to PDF. Within the ProQuest site, you will be provided with an online tool for converting your digitally-formatted dissertation to PDF

  • If your dissertation was created on a Macintosh platform, please save it as an RTF (Rich Text Format) document before attempting to convert it to PDF

  • You must embed truetype fonts in your document BEFORE you convert it to PDF

    • Why embed fonts? When you create a PDF file, embedding the fonts first ensures that if the person who opens the document does not have the font you used on their compute, they will still be able to view and print the file with the font you used.

Ready to convert your dissertation document? Follow these steps from the ETD Administrator FAQ

To check your file:

  1. Open the file in Adobe Acrobat.
  2. Choose File>Document Info>Fonts.
  3. In the window that opens, choose List All Fonts and you should see a table of fonts.
  4. Verify that all entries in the Type column are either Type 1 or TrueType fonts.
  5. In the Used Font column, you should see Embedded Subset for all fonts with the possible exception of "Times", "Arial/Helvetica", and "Courier").
  6. Select OK to close the Font window
  7. From the View menu, choose Use Local Fonts to turn this option off (the check mark should disappear). Select OK to close the Font window.>
  8. Page through your PDF file to visually inspect each page as it would appear on another computer without the same fonts as yours.
  9. Print a copy of your file and verify that everything prints as expected.

If you encounter problems while checking your file, please consult the following resource:

Embedding Fonts - Office 2019

Office 2016 and 2010 instructions for embedding TrueType fonts:

1. Open your Word document

2. Click on File in the upper left hand corner

3. Click on Options at bottom of menu

4. Click on Save, and then select to Embed fonts in the file check box.

Embedding Fonts - Word for Mac 2019

Embedding fonts in Word for Mac 2019

1. Click the File tab

2. Click Options (it's near the bottom left corner of the window).

3. In the left column, select the Save tab.

4. At the bottom, under Preserve fidelity when sharing this presentation, select the Embed fonts in the file check box.

Embedding Fonts - Office 2007

Office 2007 instructions for embedding TrueType fonts:

1. Open your document

2. Click on the round Microsoft Office button in the uppermost left hand corner

3. Click Word Options at bottom of menu

4. On the Save tab, click to select the Embed fonts in the file check box.

Or view Microsoft Support website